Hybrid Board Meetings

The pandemic prompted many nonprofit organizations to rethink how they conduct board meetings. Instead of compromising the health and safety of staff members and board members some organizations have shifted to hybrid meeting formats which allow both in-person and remote attendees. But without specific preparations and the proper tools the hybrid board meetings could be a nightmare for all participants.

BoardPro, a collaborative online tool that lets you design detailed and effective agendas, is the best way to ensure a productive board meeting. A clear agenda with time limits and objectives can help your board achieve its goals within the time allotted. The tool also provides several options that make meetings more interactive and collaborative, including private mode, anonymous voting, and digital whiteboards.

Another crucial tool for an event that is hybrid is a virtual voting system. This feature can remove geographical and social obstacles to increase diversity on your board and also make it easier to take part in the decision-making process for all attendees. The BoardPro virtual vote feature lets you to quickly and accurately record votes online. It has an anonymous voting option to ensure that decisions that are sensitive can be made without compromising the integrity of the board.

It is also essential to provide remote participants with easy-to-use video technology that can enhance the meeting experience. Some companies have self-focusing cameras, such as the Owl Labs’ self-focusing Meeting Owl that automatically zooms in on the person who is speaking while showing the other participants on screen. This makes the gathering more interesting and engaging for those who aren’t physically present.