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School administrators are great in capturing data, but often they end up keeping it in storage — literally. The accountability and assessment movements are pushing schools to take it out of drawers, though, and into the open. Some are taking this one step further by establishing school data rooms, where teachers are able to view student information in a logical and accessible way.

At Gilliard Elementary School in Mobile, Alabama, color-coded sticky http://www.dataroomdata.com/store-legal-documents-securely-with-a-virtual-data-room/ notes are found on the walls of a room called “the data room.” These notes show teachers where their students are in relation to math and reading standards along with discipline and attendance records.

The aim is to help teachers comprehend and address the needs of students before they get out of hand. For instance, if a student hasn’t achieved the reading goals of his or her the teacher might offer additional practice in class, or work with the student outside of school. If a child has a behavior problem or is exhibiting a problem with their behavior, the teacher could recommend counseling for them or even consider removing the child out of their class altogether.

Baker’s method is to have teachers praise their students’ progress by putting data at the forefront. In the spring of 2011, a homeless student proudly announced that he had accomplished his reading goal.

Before you make the leap to a school’s data room make sure you protect student privacy and follow FERPA guidelines. This is especially important for data displays in the classroom in which sensitive information like counseling sessions and disciplinary actions can be accidentally shared.