The Board Meeting Process

When a board of directors gathers it is essential that the meeting is conducted smoothly and all issues are addressed. The following process for a board meeting is a helpful guideline to ensure that the meeting runs according to plan and all the essential points are covered.

The chair opens the meeting by welcoming guests or members who are new and then addressing any personal or formal matters. The board is presented in a formal manner and the officers are introduced.

The board is often presented with large amounts of information between meetings, which can be in the form committee reports and correspondence. Chairs should allocate time to this during the meeting, but it is essential to not let this distract from the discussion of more urgent issues.

After the board has discussed the past’s performance and its related successes and hurdles it will proceed to discuss the future strategies. This will involve the brainstorming of ideas that will aid the company in its growth and develop in various departments, as well as increase its market share. The board will then deliberate on the best way to implement these strategies and come up with actions items for critical steps for putting together a business plan the management team to accomplish this.

Usually the board will consider any new business that is brought up by the board or executive management. The board will also look over any old business that has not been resolved. The chair will then call the meeting to adjourn.