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In this case, the accountant will pass the initial entry in the suspense account till he identifies the correct open invoice. A suspense account is a general ledger account prepared in the following situations;1. Transactions are unidentified or unclassified at the time of occurrence, or2. Differences arises between the total debit side & the credit side of the trial balance.

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Organization of Suspense Accounts

Our cloud software automates critical finance and accounting processes. We empower companies of all sizes across all industries to improve the integrity of their financial reporting, achieve efficiencies and enhance real-time visibility into their operations. Both suspense accounts and clearing accounts are used to temporarily record transactions, until they can be permanently assigned.

Set up a single suspense account in each type of account and locate the account as the last account in each of the six major types except for liabilities (explained below). The following is each account type and the location of the suspense account and the corresponding reason for the structure. Reclassify the amounts from fund 0807 and record in the appropriate fund type.

Example of a Suspense Account

The suspense account is a temporary account in which the difference in trial balance is placed and is wiped off when the errors are located and corrected. The suspense account balance will be placed on that side of the trial balance which is found to be shorter in order to make the trial balance agree. After making the trial balance agrees, the next step is to prepare the final accounts. The debit balance of suspense account is written on the assets side of balance sheet while credit balance is written on the liabilities side of balance sheet.

If the debits exceed the credits, enter the difference as a credit. On your trial balance sheet, include the suspense account under “Other Assets.” After you’ve made the necessary changes, close the suspense account so it’s no longer a part of the trial. A suspense account is one in which unclassified transactions are recorded.

How are entries rectified after preparing trial balance?

You might receive a partial payment from a customer and be unsure about which invoice they’re paying. Hold the partial payment in a suspense account until you contact the customer. When you find out the invoice, close the suspense account and move the amount to the correct account. In accounting for small business, most suspense accounts are cleared out on a regular basis. Move suspense account entries into their designated accounts to make the suspense balance zero. Suspense accounts are used to temporarily store questionable transactions.

• For example, you may have a customer that regularly sends in checks but never makes a note of the account number.
• There are several errors that may be revealed by the trial balance which involve the suspense account.
• If the cash is not posted to appropriation 99907, the cash is not swept and the agency must coordinate with agency 902 and process appropriate USAS entries to properly report the cash and revenue balances.

Trial balances are usually prepared at the end of the reporting period to make sure that all credits and debits are equal. A suspense account may be added to the trial balance when there are understated or overstated balances that cannot be corrected before the end of the reporting period. Customers sometimes make partial payments on present value of $1 annuity table monthly loan or credit installments. Partial payments will be entered into a suspense account until the full payment is received. A suspense account is used to temporarily record transactions that lack the normal, detailed information that accountants require to make proper journal entries into the business’s accounting records.

When should you use Suspense Accounts?

The suspense account is closed, and the transaction is posted to the correct account. The suspense account can have a debit or a credit balance, depending on which side the trial balance is short. Having a suspense account containing a balance on the financial statements does not generally reflect well on the overall health of the business.